Procurement

Procurement

Procurement (Electronic Procurement) is the end-to-end digital process of purchasing goods and services through an integrated online platform. It replaces manual, paper-based, and email-driven procurement with automated workflows, real-time visibility, standardized approvals, and centralized control

eProcurement manages everything from requisitioning and catalog buying to purchase orders, approvals, receipts, and invoicing. It ensures organizations buy the right items, from the right suppliers, at the right price—while enforcing policy compliance and improving operational efficiency.

The Belle Global, Inc. eProcurement solution unifies purchasing, supplier collaboration, and financial controls into a single digital ecosystem, enabling smarter buying decisions, reduced maverick spend, and faster, more efficient procurement cycles

1. Requisition Management

 Employees submit requests for goods or services through a standardized digital form.
Key features:

  • Pre-configured item categories
  • Auto-fill fields using user profiles
  • Rule-based request validation
  • Smart recommendations and preferred suppliers

Outcome: Accurate, complete requests that speed up the procurement cycle.

2. Catalog & Guided Buying

 Provides users with easy access to approved suppliers and pre-negotiated items.
Capabilities include:

  • Punchout and hosted catalogs
  • Searchable product listings
  • Contracted pricing and approved SKUs
  • Dynamic filters and guided selection tools

Outcome: Simplifies buying and reduces off-contract purchases.

3. Automated Approvals & Workflow Routing

Moves requisitions through the correct routing path based on category, amount, or role.
Features:

  • Multi-level approval workflows
  • Spend threshold rules
  • Real-time notifications and escalations
  • Policy compliance checks

Outcome: Faster, more compliant approvals with full audit trails.

6. Invoice Management & Three-Way Matching

Automates invoice capture, validation, and reconciliation.
Capabilities:

  • OCR and digital invoice ingestion
  • PO-based and non-PO invoice processing
  • Automatic matching of invoice, PO, and receipt
  • Exception workflow for mismatches

Outcome: Faster, error-free payments and reduced AP workload

4. Purchase Order (PO) Creation & Dispatch

 Generates POs automatically once approvals are completed.
Capabilities:

  • Auto-generation of PO numbers
  • PO dispatch via email, portal, or EDI
  • Split orders for multiple suppliers or ship-to locations
  • PO change management and version tracking

Outcome: Higher accuracy and complete visibility into all purchasing activity.

7. Supplier Collaboration & Communication

 Provides suppliers with a centralized portal to manage transactions.
Tools include:

  • Order acknowledgment
  • Shipment notices (ASN)
  • Invoice submission
  • Status tracking for orders and payments

Outcome: Stronger, more transparent supplier relationships.

5. Receiving & Goods Confirmation

Tracks the receipt of goods or completion of services.
Key features:

  • Partial or full receipt management
  • Quality and defect reporting
  • Three-way match readiness (PO → Receipt → Invoice)
  • Photo/document upload for delivery verification

Outcome: Reliable receipt data to support payments, returns, and service validation

8. Spend Control & Policy Enforcement

Ensures purchases align with corporate standards, budgets, and compliance rules.
Enforced controls:

  • Preferred supplier routing
  • Contracted pricing enforcement
  • Category-specific rules
  • Budget checks and variance alerts

Outcome: Reduced maverick spend and stronger cost governance.

9. Real-Time Visibility & Reporting

Tracks every step of the purchasing lifecycle with actionable insights.
Dashboards include:

  • Spend analysis by category, supplier, and department
  • Cycle time metrics
  • PO accuracy and exception rates
  • Budget utilization reporting
  • Compliance and policy adherence

Outcome: Data-driven decision-making and continuous procurement optimization.

10. Integration with ERP, Finance & Inventory Systems

Creates seamless flow of data across business functions.
Integration capabilities:

  • ERP financial systems
  • Inventory and warehouse platforms
  • Contract management
  • Supplier management
  • AP/AR systems

Outcome: Single source of truth and unified financial & procurement operations