Payments

Payments:

Payments is the final, critical stage of the procure-to-pay cycle, responsible for securely transferring funds to suppliers after goods or services have been received, verified, and approved. A modern Payments system ensures accuracy, timeliness, compliance, and transparency across all financial transactions with suppliers—while optimizing cash flow and strengthening supplier relationships.

Within the Belle Global, Inc. platform, Payments is fully integrated with invoicing, procurement, and compliance workflows. It centralizes payment execution, reconciliation, controls, approvals, and reporting—turning supplier payments into a secure, automated, and strategically managed financial operation.

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1. Payment Authorization & Readiness

Ensures all invoices are validated, matched, and approved before payment is released.
Capabilities include:

  • Two-way and three-way matching confirmation
  • Contract and rate validation
  • Approval workflow confirmation
  • Budget and GL coding verification
  • Compliance checks prior to disbursement

Outcome: Only accurate, approved invoices move to payment

6. Reconciliation & Financial Posting

 Ensures payment data syncs back into finance, accounting, and ERP systems.
Key functions:

  • Automatic matching of payments to invoices
  • General ledger posting
  • Reconciliation of payment batches
  • Real-time financial record updates
  • Exception handling for unmatched transactions

Outcome: Clean financial records and simplified month-end closing.

2. Payment Scheduling

Controls when suppliers are paid to optimize cash flow and align with financial strategy.
Features:

  • Due-date scheduling
  • Early payment discount capture
  • Batch payments by category, supplier, or region
  • Priority-based payment queues
  • Dynamic discounting options

Outcome: Strategic cash flow management and improved financial performance

7. Supplier Remittance & Visibility

 Increases transparency with suppliers by providing real-time payment information.
Capabilities:

  • Automated remittance advice
  • Supplier self-service portal
  • Payment status tracking (scheduled, in-progress, completed)
  • Open communication channel for disputes

Outcome: Strong supplier relationships and fewer AP inquiries.

3. Multi-Method Payment Execution

 Supports various payment methods depending on supplier preference and regional requirements.
Payment methods include:

  • ACH / electronic bank transfer
  • Wire transfer (domestic and international)
  • Virtual cards (for rebates and secure payments)
  • Checks (if required)
  • Real-time payments (RTP)
  • Wallet or digital payment options

Outcome: Flexible, secure, and globally compliant payment execution.

8. Controls, Compliance & Audit Trails

 Ensures all payments follow internal policies, regulations, and security requirements.
Includes:

  • Segregation of duties (SoD)
  • Approval authority thresholds
  • Audit logs for every action
  • Compliance with SOX, IFRS, GAAP, AML rules
  • Retention of payment documentation

Outcome: Full auditability and risk mitigation across payment operations.

4. Supplier Bank & Identity Verification

Protects against fraud, errors, and unauthorized payments.
Capabilities:

  • Bank account validation
  • Identity verification (KYC)
  • Fraud detection alerts
  • Supplier onboarding verification workflows
  • Multi-factor authentication for changes

Outcome: Reduced financial risk and strengthened payment security

9. Exception Management

Handles issues and errors that occur during payment processing.
Capabilities:

  • Failed payment alerts
  • Vendor payment disputes
  • Bank rejection processing
  • Duplicate payment prevention
  • Resolution workflows

Outcome: Quick remediation with complete visibility and control

5. Global Payments & Localization

Supports cross-border payments with regional and regulatory compliance.
Features:

  • Multi-currency support
  • FX rate management and conversion
  • International banking format validation (IBAN, SWIFT, SEPA)
  • Regional tax and withholding rules
  • Localization for payment documentation

Outcome: Confident global transactions without compliance risk.

10. Analytics & Payment Insights

 Provides actionable intelligence to optimize cash flow and payment strategy.
Dashboards include:

  • Cash flow forecasts
  • Payment cycle times
  • On-time vs. late payment metrics
  • Discount capture performance
  • Supplier payment trends
  • Spend-to-payment correlation

Outcome: Better decision-making and more efficient financial operations.