Invoicing

is the end-to-end digital process of receiving, validating, approving, and processing supplier invoices for payment. It ensures that invoices are accurate, compliant with negotiated terms, matched against purchase orders and receipts, and paid on time. Modern invoicing transforms a traditionally manual, error-prone workflow into an automated, transparent, and audit-ready financial operation

Effective invoicing minimizes payment delays, reduces errors, eliminates paper-based inefficiencies, and strengthens financial accuracy and supplier relationships.

The Belle Global, Inc. platform fully automates invoice ingestion, matching, exception handling, and approvals—creating a seamless bridge between procurement and accounts payable

1. Invoice Ingestion & Capture

Efficiently brings invoices into the system through multiple channels.
Capabilities include:

Email capture
Supplier portal upload
EDI and digital invoice feeds
OCR/AI scanning of PDF or paper invoices
Auto-extraction of header, line-item, tax, and totals

Outcome: All invoices enter a single system quickly and accurately.

6. Contract & Rate Validation

Compares invoice rates and line items against contracts or rate cards.
Validations include:

Contracted unit prices
Labor rates for services
Volume discounts
Milestone-based billing

Outcome: Ensures suppliers bill accurately according to agreements

2. Invoice Classification & Data Validation

Ensures invoice data is complete and correct before processing.
Key features:

Automated field validation
Duplicate invoice detection
Supplier identity verification
Tax, currency, and amount verification

Outcome: Higher accuracy and fewer downstream issues

7. Payment Readiness & AP Integration

Prepares validated invoices for financial processing.
Capabilities:

Integration with ERP/AP systems
Coding and GL mapping
Payment scheduling and prioritization
Cash flow visibility

Outcome: Smooth, accurate, and timely payment processing

3. Two-Way & Three-Way Matching

Confirms that invoices align with procurement documentation.
Two-way match: Invoice ↔ Purchase Order
Three-way match: Invoice ↔ Purchase Order ↔ Receipt

Checks include:

Price variances
Quantity variances
Contract terms
Delivery confirmations

Outcome: Prevents overbilling and unauthorized payments

8. Supplier Visibility & Self-Service

Gives suppliers transparency into their invoice and payment status.
Features:

Supplier portal access
Status updates (received, under review, approved, paid)
Digital dispute resolution
Reduced AP inquiries

Outcome: Strong supplier relationships and fewer manual email exchanges.

4. Exception Handling

Manages discrepancies that require action before approval.
Capabilities:

Automatic routing to buyers or approvers
Comments, attachments, and audit trails
Rule-based exception classification
Quick resolution tools for mismatches

Outcome: Faster handling of errors with complete traceability.

9. Audit Trails & Compliance

Tracks all actions for regulatory, financial, and internal compliance.
Capabilities include:

Full invoice lifecycle logs
Time-stamped approvals and edits
Documentation retention
Support for SOX, IFRS, GAAP, and government regulations

Outcome: Complete audit readiness and reduced financial risk.

5. Approval Workflows

Ensures invoices follow a compliant review and approval process.
Features:

Configurable approval chains
Threshold-based routing
Budget holder approval
Alerts, reminders & escalations
Mobile approvals for on-the-go managers

Outcome: Faster approvals with full policy enforcement

10. Analytics & Reporting

Provides insights into invoicing performance and financial health.
Dashboards include:

Invoice cycle times
Exception rates and root causes
On-time payment rates
Supplier performance metrics
Early-payment discount opportunities
Spend visibility

Outcome: Data-driven financial and procurement decision-making.